Wedding Event Planning List
12 to 18 Months: Decide
- Type of Reception ( Formal, Informal, indoor/outdoor)
- Preliminary Guest List
- Date/ Time/ Church
- Budget
- Reception Location
- Type of Music
- Transportation
- Lodging ( out of town guests)
- Photographer/ Video
12 to 18 Months: Reserve
- Church
- Reception Location
- Photographer/ Video
- Wedding Cake
- Caterer/Bar Service
- Limousine Service
- Florist
- Lodging ( out of town guests)
If opting for outdoor reception:
- Consult outdoor party specialist
- Marquee rentals
- Landscape/Gardner
3 to 6 Months: Decide/ Reserve
- Speak to your function manager regarding menu.
- Meal Style (Sit down or buffet)
- Linen/Decorations ( tableware/glasses/ flatware/ balloons/ candles etc.)
- Sweet Table/ Cake/ How is it served?
- Bar Service (cash/ open), wine with dinner/ how much liquor to buy if outdoor reception.
- Music/ hors’doeuvres/ dinner etc.
- Stationary for matchbooks, menus, napkins, cake boxes or other paper accessories.
3 to 6 Months: Decide/Reserve (Outdoor Function)
- Lighting/ Tables/ Chairs
- Linen/ Decorations ( tableware/glasses/flatware/ balloons/ candles etc.)
- Liquor/Wine
One Month: Decide
- Schedule for Photographer
- Seating Plan ( head table/ parents table/ guests)
- DJ/Band/Song List/ First Dance etc.
Reception Schedule:
- Receiving line( church/function hall)
- Hors’doeuvres time/bar open/ timing for open to cash bar.
- Head table intro/ seating
- Champagne toast/ who is speaking/ order.
- First dance/ songs played/ who joins you on the floor etc. - discuss with DJ/Function Mgr.
- Throwing of the Bouquet/ Garter/ Sweet Table/ Cake/ Going Away/ Good Bye Limousine etc.
One Month: Reserve
Friends or relatives to help pass the guest book/ keep an eye on gifts/ deliver gifts to destination after reception.
Good Luck!